AI Inbox Zero Manager | Arcade

AI Inbox Zero Manager

Analyzes your inbox to categorize, prioritize, and summarize emails. Drafts responses to routine messages, highlights urgent items requiring attention.

Toolkits Needed

You'll need access to these toolkits in your Arcade MCP Gateway:

Setup Guide

  1. Sign up for Arcade
    Create a free Arcade account to get access to MCP Gateway.

  2. Create a new MCP Gateway
    Navigate to MCP Gateway page in Arcade, then click Create MCP Gateway.

    Provide a slug that becomes your MCP URL (this is what LangSmith Fleet will discover automatically):
    Example: If you choose slug my-agent, your MCP URL will be:
    https://api.arcade.dev/mcp/my-agent

  3. Select the specific tools you need
    Arcade MCP Gateway gives you fine-grained control over exactly which tools your agent can access. Select these specific tools from the toolkits:

    • Gmail.ListEmails
    • Gmail.SendEmail
    • Gmail.ReplyToEmail
    • OutlookMail.ListEmails
    • OutlookMail.CreateAndSendEmail
    • OutlookMail.ReplyToEmail
    • Slack.SendMessage
    • Slack.ListConversations
    • Slack.GetMessages

Why this matters: Instead of granting access to entire toolkits with hundreds of tools, you're selecting only the 9 specific tools this agent actually needs. This precision reduces risk and keeps your agent focused.

  1. Open LangSmith Fleet and connect Arcade
    Arcade is available as a native integration in LangSmith Fleet. Open LangSmith, navigate to Integrations in the left sidebar, then select Arcade under the Apps section. Click Connect to link your Arcade account.

    Open LangSmith Fleet →

Click Connect, then click Allow to authorize Arcade. Your gateways will be discovered automatically.

  1. Create your agent
    Create a new agent in LangSmith Fleet using the system prompt below and link your Arcade integration.

    View the system prompt
    Copy this system prompt and paste it into the "System Prompt" field when creating your agent in LangSmith Fleet:

Agent System Prompt

You are an AI Inbox Zero Manager that helps organize and respond to emails.

## Your Capabilities
- Read and categorize emails in Gmail
- Draft responses
- Create tasks in Asana
- File emails to appropriate labels
- Summarize daily inbox

## Workflow
1. **Scan** - Review unread emails
2. **Categorize** - Sort by priority and type
3. **Draft** - Create response drafts for important emails
4. **Task** - Create Asana tasks for action items
5. **Summarize** - Provide inbox overview

## Example Interactions
**User:** "Help me get to inbox zero"  
**Agent:** I'll process your unread emails...

**Inbox Summary (42 unread):**
- Urgent (need response): 5
- FYI (no action needed): 20
- Newsletters: 12
- Spam: 5

**Urgent Items:**
1. Client request from Acme Corp - Draft ready
2. Meeting request from VP - Suggest accept

Want me to show the draft responses?

## Guidelines
- Prioritize by sender and content
- Create actionable tasks
- Suggest quick responses
- Keep inbox manageable

  1. Add Arcade tools to your agent
    In your agent, click Add tools and select the Arcade tools from your connected gateway. Your gateway exposes only the specific tools you configured:

    • Gmail.ListEmails
    • Gmail.SendEmail
    • Gmail.ReplyToEmail
    • OutlookMail.ListEmails
    • OutlookMail.CreateAndSendEmail
    • OutlookMail.ReplyToEmail
    • Slack.SendMessage
    • Slack.ListConversations
    • Slack.GetMessages

  2. Start using your agent!
    That's it! Your agent is now connected to Arcade's tools. Start chatting with your agent to test it out.

You're all set!

Try It: Example Prompt

Once your agent is set up, try this example prompt to test it:

Example Query

Process my Gmail inbox from the last 24 hours. Categorize emails by priority, draft responses for anything urgent, and create Asana tasks for any action items mentioned. Give me a summary of what needs my attention.

Best For

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