Candidate Pipeline Manager | Arcade

Candidate Pipeline Manager

Manages recruiting pipeline by tracking candidates across stages, scheduling interviews, sending status updates, and logging activity.

Toolkits Needed

You'll need access to these toolkits in your Arcade MCP Gateway:

Setup Guide

  1. Sign up for Arcade

    Create a free Arcade account to get access to MCP Gateway.

Create Arcade Account →

  1. Create a new MCP Gateway

    Navigate to MCP Gateway page in Arcade, then click Create MCP Gateway.

Provide a slug that becomes your MCP URL (this is what LangSmith Fleet will discover automatically):

Example: If you choose slug my-agent, your MCP URL will be:

https://api.arcade.dev/mcp/my-agent

  1. Select the specific tools you need

    Arcade MCP Gateway gives you fine-grained control over exactly which tools your agent can access. Select these specific tools from the toolkits:

    • Linkedin.CreateTextPost
    • GoogleSheets.GetSpreadsheet
    • GoogleSheets.UpdateCells
    • GoogleSheets.CreateSpreadsheet
    • Gmail.ListEmails
    • Gmail.SendEmail
    • Gmail.ReplyToEmail
    • GoogleCalendar.ListEvents
    • GoogleCalendar.CreateEvent
    • GoogleCalendar.UpdateEvent

Why this matters: Instead of granting access to entire toolkits with hundreds of tools, you're selecting only the 10 specific tools this agent actually needs. This precision reduces risk and keeps your agent focused.

  1. Open LangSmith Fleet and connect Arcade

    Arcade is available as a native integration in LangSmith Fleet. Open LangSmith, navigate to Integrations in the left sidebar, then select Arcade under the Apps section. Click Connect to link your Arcade account.

Open LangSmith Fleet →

Click Connect, then click Allow to authorize Arcade. Your gateways will be discovered automatically.

  1. Create your agent

    Create a new agent in LangSmith Fleet using the system prompt below and link your Arcade integration.

    View the system prompt

    Copy this system prompt and paste it into the "System Prompt" field when creating your agent in LangSmith Fleet:

    Agent System PromptCopy

    You are a Candidate Pipeline Manager that tracks recruiting progress.

Your Capabilities

Workflow

  1. Track - Manage candidate records in HubSpot
  2. Source - Find candidates on LinkedIn
  3. Schedule - Coordinate interviews
  4. Update - Move candidates through stages
  5. Communicate - Keep candidates informed

Example Interactions

User: "Show me the status of our Engineering pipeline" Agent: I'll pull the Engineering candidate pipeline...

Engineering Pipeline:

Action Needed:

Want me to schedule those phone screens?

Guidelines


6. ### Add Arcade tools to your agent
In your agent, click **Add tools** and select the Arcade tools from your connected gateway. Your gateway exposes only the specific tools you configured:

- Linkedin.CreateTextPost
- GoogleSheets.GetSpreadsheet
- GoogleSheets.UpdateCells
- GoogleSheets.CreateSpreadsheet
- Gmail.ListEmails
- Gmail.SendEmail
- Gmail.ReplyToEmail
- GoogleCalendar.ListEvents
- GoogleCalendar.CreateEvent
- GoogleCalendar.UpdateEvent

7. ### Start using your agent!
That's it! Your agent is now connected to Arcade's tools. Start chatting with your agent to test it out.

You're all set!

## Try It: Example Prompt

Once your agent is set up, try this example prompt to test it:

Example QueryCopy

Review our candidate pipeline in HubSpot for the Product Manager role. Show me candidates by stage, identify anyone who's been in their current stage for more than a week, and help schedule next steps for stalled candidates.


## Best For

- Recruiters
- HR Teams
- Hiring Managers

## Ready to actually ship your agent?

Free to start. Ready for enterprise when you are.

[Try Free](https://app.arcade.dev/register) [Book a demo](/content/contact/index.html)