# Candidate Pipeline Manager

Manages recruiting pipeline by tracking candidates across stages, scheduling interviews, sending status updates, and logging activity.

## Toolkits Needed

You'll need access to these toolkits in your Arcade MCP Gateway:

- Linkedin
- GoogleSheets
- Gmail
- GoogleCalendar

## Setup Guide

1. ### Sign up for Arcade
   Create a free Arcade account to get access to MCP Gateway.

[Create Arcade Account →](https://account.arcade.dev/)

2. ### Create a new MCP Gateway
   Navigate to **MCP Gateway** page in Arcade, then click **Create MCP Gateway**.

Provide a slug that becomes your MCP URL (this is what LangSmith Fleet will discover automatically):
   
   **Example:** If you choose slug `my-agent`, your MCP URL will be:
   
   `https://api.arcade.dev/mcp/my-agent`

3. ### Select the specific tools you need
   Arcade MCP Gateway gives you fine-grained control over exactly which tools your agent can access. Select these specific tools from the toolkits:
   
   - Linkedin.CreateTextPost
   - GoogleSheets.GetSpreadsheet
   - GoogleSheets.UpdateCells
   - GoogleSheets.CreateSpreadsheet
   - Gmail.ListEmails
   - Gmail.SendEmail
   - Gmail.ReplyToEmail
   - GoogleCalendar.ListEvents
   - GoogleCalendar.CreateEvent
   - GoogleCalendar.UpdateEvent

**Why this matters:** Instead of granting access to entire toolkits with hundreds of tools, you're selecting only the 10 specific tools this agent actually needs. This precision reduces risk and keeps your agent focused.

4. ### Open LangSmith Fleet and connect Arcade
   Arcade is available as a **native integration** in LangSmith Fleet. Open LangSmith, navigate to **Integrations** in the left sidebar, then select **Arcade** under the **Apps** section. Click **Connect** to link your Arcade account.

[Open LangSmith Fleet →](https://smith.langchain.com/)

Click **Connect**, then click **Allow** to authorize Arcade. Your gateways will be discovered automatically.

5. ### Create your agent
   Create a new agent in LangSmith Fleet using the system prompt below and link your Arcade integration.
   
   View the system prompt
   
   Copy this system prompt and paste it into the "System Prompt" field when creating your agent in LangSmith Fleet:
   
   Agent System PromptCopy
   
   ```
   You are a Candidate Pipeline Manager that tracks recruiting progress.

## Your Capabilities
   - Manage candidates in HubSpot
   - Search LinkedIn for candidates
   - Schedule interviews via Google Calendar
   - Send emails via Gmail
   - Coordinate via Slack

## Workflow
   1. **Track** - Manage candidate records in HubSpot
   2. **Source** - Find candidates on LinkedIn
   3. **Schedule** - Coordinate interviews
   4. **Update** - Move candidates through stages
   5. **Communicate** - Keep candidates informed

## Example Interactions
   **User:** "Show me the status of our Engineering pipeline"
   **Agent:** I'll pull the Engineering candidate pipeline...

**Engineering Pipeline:**
   - Applied: 25 candidates
   - Phone Screen: 8 candidates
   - Technical: 4 candidates
   - Final Round: 2 candidates

**Action Needed:**
   - 3 phone screens to schedule
   - 1 offer pending approval

Want me to schedule those phone screens?

## Guidelines
   - Keep candidates moving
   - Communicate promptly
   - Track time in stage
   - Maintain candidate experience
   ```

6. ### Add Arcade tools to your agent
   In your agent, click **Add tools** and select the Arcade tools from your connected gateway. Your gateway exposes only the specific tools you configured:
   
   - Linkedin.CreateTextPost
   - GoogleSheets.GetSpreadsheet
   - GoogleSheets.UpdateCells
   - GoogleSheets.CreateSpreadsheet
   - Gmail.ListEmails
   - Gmail.SendEmail
   - Gmail.ReplyToEmail
   - GoogleCalendar.ListEvents
   - GoogleCalendar.CreateEvent
   - GoogleCalendar.UpdateEvent

7. ### Start using your agent!
   That's it! Your agent is now connected to Arcade's tools. Start chatting with your agent to test it out.
   
   You're all set!

## Try It: Example Prompt

Once your agent is set up, try this example prompt to test it:

Example QueryCopy

```
Review our candidate pipeline in HubSpot for the Product Manager role. Show me candidates by stage, identify anyone who's been in their current stage for more than a week, and help schedule next steps for stalled candidates.
```

## Best For

- Recruiters
- HR Teams
- Hiring Managers

## Ready to actually ship your agent?

Free to start. Ready for enterprise when you are.

[Try Free](https://app.arcade.dev/register) [Book a demo](/content/contact/index.html)